Room States Reminder Sheet
This document is for use by staff who have been trained to use Oxevision. You must be trained to use the system. Your Oxehealth Champion can arrange this for you or ask your manager.
What are they?
Room States can provide information to staff about whether a room is occupied, and if so, the location of the person in the room. They are displayed to staff on the room tiles on the overview screen of Oxevision through text and colours.
Room States are also displayed in Activity Reports for bedrooms where these are switched on. These can be used by staff to track patterns of activity or behaviour, for example, the number and duration of bathroom entries.
Some of the most common Room States are listed below:
How do they help?
Room States are intended to help staff care for their patients by providing near real-time information on their whereabouts which can be useful in helping to determine who may need help or assistance. They are designed to be readable “at-a-glance” as staff on the ward carry out their other duties on the ward.
Changes in Room States can also be used to trigger appropriate alerts. These are summarised in detail in separate reminder sheets, including:
How do they work?
Oxevision “sees” movement in the room, much like a human eye does. It knows where critical areas in the room are, for example, the bed and the door. It uses movement in those areas to determine where someone is in the room.
Staff should expect a small delay between what happens in a room and the Room State displayed on the overview screen. This is necessary for Oxevision to build confidence about the location of the person. More detail on the expected timings of key transitions can be found within the specific Series 2: Functionality Reminder Sheets.
Let’s look at some examples…
1. A patient enters an empty room and gets into bed:
2. A patient leaves their room (and no one else is in the room):
*Please note, the transition between a person being detected in their room and them leaving their room is the longest standard delay to Room States changes to allow the system to check and confirm that the room is definitely unoccupied before displaying "Empty" or "In Bathroom".
3. A patient is lying in bed and a member of staff is also in the room:
4. A patient is sleeping with half of their body in bed and half of their body outside of the bed region:
Are there any limitations?
We make every effort to ensure the optimal performance of Oxevision. However, it is important to know that as we work on making continuous improvements to the system, there are a few situations to be mindful of. If you’re ever in doubt, you can always reach out to Oxehealth who are available 24/7.
Bed location
In order to provide “In Bed” Room States, Oxevision must know where the bed area is. This is determined when the rooms are installed. Small changes in bed location will be detected automatically by Oxevision (<50cm), for example, if a staff member needs to move the bed for cleaning or personal care. However, large moves to another part of the room and/or rotation of the bed will require Oxehealth to reconfigure the room.
Please avoid large moves of the bed location unless absolutely necessary as this will prevent Oxevision from correctly detecting a person is “In Bed”. If you do need to move the bed, please contact Oxehealth as soon as possible via the Feedback Form.
Missed entries through main door
Oxevision is designed to assume that a room can only become occupied when a person enters through a doorway (e.g. the main door from the corridor or the bathroom). It will therefore only display “In Room” if movement is detected around the doorway first.
Incorrectly detecting spurious movement
Occasionally, Oxevision may detect movement that hasn’t come from a person and incorrectly register the room, bed or bathroom as occupied. This is known as “spurious” movement. Examples include:
- Movement from curtains, fans or insects
- Movement from changes in illumination such as sunlight, flashing phones, flickering lighting or faulty illuminators
- Movement from swinging doors, flapping fabrics or spilled liquids.
Spurious movement may also delay some room state transitions while the system detects movement from multiple regions in the room, i.e. it will only show a new room state once it is confident that movement is coming from a single region.
Oxevision is designed to ignore these effects as far as possible and configuration changes are possible to minimise the risk of them occurring again. In the presence of spurious movement, the system may delay committing to a Room State transition beyond the usual timeframe in order to build confidence that the transition is correct. Please contact Oxehealth via the Feedback Form if you spot an incorrect Room State.
Things to remember!
- Oxevision is designed to provide information to staff about activity and the location of activity in the room which indicates whether a room is occupied and where the person is in the room. However, you should never rely solely on the system for this purpose and staff should remain vigilant
- You should expect a small delay between what happens in a room and the Room State displayed on the overview screen
- Beds should be left in their original location wherever possible (allowing for small movements of <50cm) and staff should contact Oxehealth immediately if that’s not possible
- Oxehealth is available 24/7 if you need support and would like to query the performance of Oxevision.
Up next
Flexi Room Reminder Sheet
Modules
Leaving Bed Alert Reminder Sheet
Leaving Bed Alert Reminder Sheet
At Door Reminder Sheet
At Door Reminder Sheet
Bathroom Blindspot Reminder Sheet
Bathroom Blindspot Reminder Sheet
Edge of Bed and Out of Bed Alerts
Edge of Bed and Out of Bed Alerts
Out of Room Reminder Sheet
Out of Room Reminder Sheet
Refresh Room Reminder Sheet
Refresh Room Reminder Sheet
No Activity Alerts Reminder Sheet
No Activity Alerts Reminder Sheet
Room States Reminder Sheet
Room States Reminder Sheet
Flexi Room Reminder Sheet
Flexi Room Reminder Sheet